Administrative Assistant

Position Title: Administrative Assistant Pay Rate: $48,300-$64,400Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range. Category/Shift: Salaried Full-Time, Non-Exempt Physical Location: 3737 Hwy 3Redwood, MS 39156 The Job You Will Perform: The Administrative Assistant primarily supports the Production departments here at the Vicksburg Mill. This position is responsible for the following tasks and responsibilities: Create weekly crew and vacation schedules for all Production Areaso Understand and resolve vacation scheduling conflictso Schedule training for employeeso Schedule employee certificationsMaintain inventories of department equipment, tools, office supplies and frequently used items Manage department files and records retention for areas in the millCreates and posts weekly communication charts for the departments Support Operating Departments and Mill Leadership Team by completing other necessary administrative tasks / needs Plan and coordinate scheduled meetings and travel arrangements with quality and accuracyTrain with and learn responsibilities of other administrative assistants throughout the mill to be able to provide relief supportLearn and understand TSA (payroll and time entry processing system) to be able to process time, as a relief, and run reports for respective departments. Make deposits from funds received Pick up mail at Redwood Post OfficeCoordinate classes and training for Safe Align, Empowering Safe Work and other training eventsSupport Monthly and Quarterly visits from external teams and customers; tasks include but are not limited to booklets and catering Release railcars in CPKC and notify shipper, railroad and IP personnel of release status The Skills You Will Bring:Minimum education level of Associates Degree or equivalent work experience required. Five (5) years of administrative support experience preferred. High level of attention to detail is required. Previous knowledge of SAP and/or payroll systems is a plus.To be successful in this role, the individual must be willing to help others throughout the mill as needed and maintain a positive attitude. Ability to handle confidential information with discretion is required. The position requires a self-starter who can anticipate the needs of multiple managers and prioritize his/her own work. The successful candidate will be able to work independently to meet tight deadlines and be able to shift priorities in order to handle a variety of work and changing deadlines. Selected candidate must have excellent and professional computer skills including proficiency in Microsoft office applications (Word, Excel, PowerPoint and Outlook). Key Competencies: Successful candidates must exhibit competencies of approachability, attention to detail, composure, customer focus, informing, interpersonal savvy, listening, integrity and trust, planning and organizing, priority setting and verbal and written communication.Top of Form